Many businesses find paper records an increasing problem. 90% of records are still on paper with volumes continuing to multiply. Storage and retrieval of vital records are growing concerns.

Scanning saves storage space and costs:

1 four-drawer file cabinet = approx. 10,000 pages = 1 CD

4 storage boxes (12x15x10) = approx. 10,000 pages = 1 CD

Converting your paper into electronic format has many benefits. Productivity increases as your documents are readily available from a PC. No more searching through file cabinets, file rooms, or warehouses. Your documents are literally at your fingertips.

Converting to electronic storage reduces lost files and misfiled documents. It allows you to save valuable storage space.

Sharing electronic documents is effortless across your company's network, intranet, or the internet. Multiple users can access the same documents simultaneously through e-mail and fax. You save copying costs and time.

Scanning preserves documents that would otherwise deteriorate on paper. It reduces handling of fragile paper.

CD's provide safe, secure storage of your documents. CD copies make effective offsite backups and archival storage of vital records. Files become portable for home office and business travel.

Advantages of Electronic Documents:

• Increased productivity
  
• Fast, easy retrieval from any PC
  
• Transmit via E-mail and Fax
  
• Effortless distribution
  
• Share across network, intranet, internet
  
• Fewer lost/misfiled documents
  
• Save on storage costs and space
  
• Efficient archival of records
  
• Portability for home office or travel
  
• Document editing if captured through OCR
  

Any type of business can benefit from electronic documents. Virtually any type of document can be scanned and converted into an electronic file. Converting your paper into electronic format makes your documents more secure, more valuable, and more versatile.

SoftPro Systems is your affordable outsource scanning service bureau. We are committed to quality. Let us assist you in determining the best imaging format for your business. Contact us to discuss your scanning needs.

SoftPro Systems Phone: (609) 936-9200